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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor or in the cover letter).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • Author form/copyright agreement has been signed and uploaded with submission. Copy/paste this URL into your browser to obtain the form:
  • Cover letter is included as a separate file with submission. The cover letter should briefly describe the manuscript and state that all authors are in agreement with the submission.
  • Unblinded manuscript file uploaded; has minimum elements of Title, author byline, Abstract (if original research), Body of the Text, Disclosure statements and References. Figure captions should also be included in the main manuscript file, even though figures are uploaded separately.
  • A blinded manuscript file uploaded that does not include any of the following: 1) any information about the specific location of authors, author names, 2) acknowledgements 3) funding source or disclosure information. The blinded manuscript file should contain a full manuscript title, abstract, main text, figure captions, and reference list.
  • Figures uploaded separately, clearly labeled. Photographic images as TIFF, PNG, JPEG. Line figures, bar charts, or illustrations are best supplied as hi-resolution (200 dpi or above) PDF, EPS, JPG, TIFF, or PNG.
  • Have all authors reviewed the final version of the submission, and are all authors in agreement with submission to the AMWA Journal?
  • All figures/graphics/tables are fully created by one of the authors or correct permission forms are uploaded if using/modifying content from another source.

Author Guidelines


Manuscripts are accepted for consideration with the understanding that they have not been published elsewhere and are not under review elsewhere. Authors will need to register (or subsequently login) with the journal submission site in order to complete an online submission. Contact the Journal Editor for questions related to sections, topics, or theme issues. Contact the Managing Editor for questions related to the submission process.

Please review the full list of AMWA Journal Sections below for more information.


The AMWA Journal Style Guide provides guidance on the components of a manuscript and general style for submissions. 

The use of artificial intelligence (AI) tools such as ChatGPT or Large Language Models in research publications is expanding rapidly. AMWA Journal joins organizations, such as World Association of Medical Editors (WAME), Journal of the American Medical Association (JAMA) Network,  Committee of Publication Ethics (COPE), among others, in stating that AI tools cannot be listed as an author of a manuscript. Authors should report the use of AI to create content or assist with writing or editing of submissions to the AMWA Journal in the Acknowledgment section.


CE Craft Corner

Highlighting the art of writing for professional development in health care, this section accepts articles that provide information of interest to medical communicators who develop materials to assist accredited continuing medical education (CME/CE) providers in planning and delivering effective education for physicians and other health professionals. Word Count: 750-2,000 words.

Conscious Writing

Conscious Writing is a regular contribution by Crystal Herron that helps writers bring awareness and intention to their craft.

Everyday Ethics

This section features discussion of ethical situations encountered by medical communicators and professional approaches to their management. Publication preference is given to those topics that are particularly timely. Word Count: 750-2,000 words.

Freelance Focus

This section provides original content and expert commentary from seasoned contributors on topics of interest to freelance medical communicators. Word Count: 750-2,000 words

Letters to the Editor

Letters to the Editor provide an opportunity to comment on topics published in the Journal. Letters should refer to contents within the past 2 issues. Word Count: 300-400 words.

Original Research

The AMWA Journal invites manuscripts reporting original research on written communication, publication trends, and medical communicators’ productivity and value added. Word Count: 2,500-3,000 words (plus abstract).

Practical Matters

This section accepts manuscripts that provide practical guidance to medical writers and editors (at all levels of experience) for improving the skills involved in their daily work activities in a variety of medical communication settings. Word Count: 750-2,000 words.

Regulatory Insights

This section provides information of particular interest to communicators who write or edit documents related to the pharmaceutical or device industries. Word Count: 750-2,000 words.

Science Series

The Science Series accepts manuscripts that provide an overview of a specific anatomic or physiologic topic (eg, body system), disease or condition, diagnostic method (eg, laboratory tests, imaging systems), or type of treatment (eg, devices). Word Count: 2,500-3,000 words (plus abstract).

Statistically Speaking

This section covers statistical concepts and developments in clinical research of interest to medical communicators. Word Count: 750-2,000 words.

Technology Talk

The Technology Talk section addresses advances in medical communications tools, including new and upcoming software, hardware, and associated processes. Word Count: 750-2,000 words.

Theme Articles

The AMWA Journal invites manuscripts addressing theme article topics announced on the homepage with due dates. Word Count: 2,500-3,000 words (plus abstract) if intended as a feature article, or 750-2000 words.

Topical Features

The AMWA Journal invites manuscripts on areas of interest to medical communicators, including topics within such broad categories as regulatory writing, continuing medical education, patient education, medical marketing/advertising, public relations, medical journal management, publication ethics, health policy, etc. The AMWA Journal especially encourages the submission of articles on the theoretical underpinnings of specific types of medical communication. AMWA Journal readers are primarily practitioners (not academicians), and application of theory to practice is an essential component of manuscripts. Word Count: 2,500-3,000 words (plus abstract).

Social Media

This section includes articles that provide guidance to medical communicators for developing a professional online presence and effectively integrating social media into their work environment. The section will also explore the impact social media currently has on the healthcare industry. Word Count: 750-2,000 words.

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